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Federal employee personnel records Form: What You Should Know

B) The Office of Personnel Management (OPM), as required by section 554(d) of  the Privacy Act, recognizes and agrees that these policies are intended to implement the protection of privacy  and will be enforced by OPM in accordance with its general policies and directives regarding personnel records.  All personnel records are subject to the agency's personnel security program, which requires that  all authorized officials (as defined in 5 U.S.C. 202(4)) review personnel records for the security purposes required  by law. An authorized official is an individual authorized by the President, the Vice President, any of the  Office of Management and Budget, or the Office of the Secretary to possess or have access to any personnel  record. (d) This section does not limit the authority of OPM to enter into an agreement or other written  contract with an individual for the purpose of preserving or maintaining an authorized individual's  personal information. (e) Personnel records of employees are created, retained, reviewed, and used for a variety of purposes,  some of which are outlined below: (1) Information about the employee may be disclosed or otherwise processed in the performance of  the employee's official duties or to satisfy any legal requirement relating to the employee's status as  an employee, including, without limitation, the obligations of legal counsel and the obligations of the  agency to protect the interests of an employee in the employee's performance of their duties. (2) The information may be used to evaluate the performance of an employee or to satisfy  the requirements for eligibility for a Government benefit, if: (A) the employee is not prohibited from receiving the benefit by law or by Executive order; and (B) the information is necessary to prevent or detect a violation of law or  rule on which the employee may lawfully be required to act; and (C) the purpose of the review is related to the employee's performance of his duties, and such review is not requested in  response to an inquiry made by, or with respect to, another department or agency of the Federal  Government.

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