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Video instructions and help with filling out and completing National archives & records valmeyer il 62295
Instructions and Help about National archives & records valmeyer il 62295
We're basically in a limestone cave carved out of the bluff about a half a mile into the limestone quarry I'm Kym Gentilly assistant director of civilian personnel records for the National personnel records Center which is part of the National Archives we're in Valmeyer Illinois in our annex facility the National Archives can take on any size scanning project by working with another federal agency no procurement action necessary once the boxes come in we track the boxes back wining them in has received we check the manifest to make sure that there is no discrepancies in anything we print out a block over each file by allowing the National Archives to digitize an agency's record the agency does not have to invest in the equipment and the manpower to make that digitization happen our files that we work with contain a large amount of private information Social Security numbers names dates of birth addresses by having federal employees work with these records we go through security checks and as federal employees we are sworn to protect that information every so many images you would like to stop and just check to make sure that your images came through correctly we check every image I'm the first step of quality control the computer automatically rejects images that it feels aren't clear if it's speculate or if the image is hard to read we can change the settings and make it more clear the second step of faulty control I'm checking all the documents in the folder to make sure that there's a clean document Chris legible document for the customer to read working with the federal record centers was a pleasure I'm John Dylan fish biologist I work for the US Army Corps of Engineers bond of Hope dams been running her face letters and Counting their fish since 1938 I've got literally hundreds of people the public researchers who need the fish counts so we asked the federal records Center to make electronic copies of them so that we can put them on our website we do index each document and we're able then to identify forms effective dates and other index fields that can allow our customers to use these records most efficiently this is the last step we getting ready to create a CD we prthe customer with our own personal CD it's one of the benefits to having the National Archives scan your documents is that once we have finished they don't have to leave federal agency custody they can go directly into storage we store our records in National Archive approve space and we're able to support our agency needs through the lifecycle of those records in a couple of weeks they had the job done and the price was really good we are one National Archives that can support the beginning to the of your record life you you.